Business Services

Can I buy supplies with my Foundation account? 

If your account purpose allows general support this would be permitted.

Can the Foundation pay a scholarship directly to the student? 

No, please see the procedures for handling scholarships disbursement and reimbursement here . (page 44)

What is the process to pay an award?

The award notification letter along with the W-9 should be submitted by eDRF. (page 44)

How do we open up a new Foundation account for our department?

In order to open a new account the requestor must have a minimum of $500 donation and maintain that as a minimum  to keep the account open. Generally the Dean or highest level for the unit must approve any request for a new account and designate the signers or administrator.

Can we pay for a strictly non-business related party with our Foundation funds? 

No (page 43)

What can be charged to a Foundation account? 

The purpose of each Foundation account is distinct and an approver must be aware of that before approving any expenses. Most accounts are restricted in some way. If you have a question about your account please contact us.

Can we buy flowers for a donor to give condolences for the death of a close relative?  

Yes, the flowers should not exceed $150 including shipping. The account purpose must allow this type of purchase. (page 42)

Can we buy gifts or give out gift cards to an employee as an appreciation gift?

No, this is not permitted (page 41)

Who is responsible for ensuring that the eDRF or expenses submitted are according to policy? 

The approver of the eDRF or Diners Club report.

I am an approver or a processor for a Foundation account. Where can I get a copy of the Foundation Policy and Procedures guide? 

Please fill out an RT Ticket located which can be found at the bottom of the OIA Business Services page.

Can you buy flowers, or a gift to congratulate someone with our Foundation Funds? 

No, congratulatory gifts are not permitted. (page 42)